Advertise with

The missing factor that’s critical—and missing from thousands of customer experiences across the globe—is feeling understood.
The missing factor that’s critical—and missing from thousands of customer experiences across the globe—is feeling understood.

Help customers on the support journey and up the loyalty ladder


By Alicia Carney - May 31st, 09:15

Think about your ideal experience as a customer. It felt smooth and quick to get in touch with a sharp and friendly support person, right? You felt heard and understood. 

When we experience this type of customer service, excessive effort and endless back-and-forth rarely come to mind.

And yet, we more commonly experience high friction scenarios.

When we’re looking to get help online, we typically check their knowledge base and find some helpful articles that almost solve our issue. But we still need help from their team. So you message them on live chat or maybe send a tweet. All you want is a quick response to solve the problem.

Imagine a world where reply time, a staple of customer support metrics, wasn’t the critical factor — but customer context was?

At this point, you’ve invested your valuable time searching for an answer.

You’ve contacted their support team with your problem. And yet, your first contact experience is spent explaining the steps you’ve already taken, receiving help center articles you’ve already read, and wasting precious time on what you thought was a simple question.

You believe the people at the other end should have that information, and should know you’ve already said this and tried that.

Frustrating, right? We’ve all been there—left wondering what was lost in translation, or how many times you’ll be repeating yourself, and watching your time slip away.

Why is context missing from customer support journeys?

The missing factor that’s critical—and missing from thousands of customer experiences across the globe—is feeling understood.

When you endure frustration like this to get help, it’s no wonder people abandon your business in search of a better customer experience.

And not just a few will leave. CEB found that 96% of customers who exert high effort to resolve their problems become disloyal.

This puts a huge burden on support teams to deliver great customer support experiences; yet incredibly, we rarely know where our customers were before they reached out. We struggle with:

Reducing back and forth
Asking the customer less
Helping our teams see and prepare everything they need

So, it’s become increasingly clear that it’s not speed or even friendliness that influences memorable customer service experiences. Instead, it is context. We are not equipping support teams with the unique context of they need for better customer support journeys.

Visualizing the customer support journey shouldn’t be complicated

Most modern businesses employ a suite of software tools to ensure their business is running smoothly. Ideally, these tools talk with each other to share information about billing, support, marketing efforts, sales, and engineering initiatives.

The information is available, yet customer support teams still struggle to access all of the elements needed to visualize the customer journey in its full context.

It doesn’t have to be this way. The support interaction below is a great example of how customer context can lead to an effortless experience, like the one you imagined earlier.

When support teams know the history of a customer’s journey through your business, the customer needn’t explain their struggle for the umpteenth time or how they ran into the problem. The information is already there.

Creating moments of truth in the customer support journey

If you deliver exceptional customer service, you will be repaid in customer loyalty. We know this to be true in even our own common daily interactions.

When restaurants bring mints or chocolate to your table with your bill, it’s not only because they’re nice people (though surely, they are!). This “unexpected act of kindness” is a tactic. Two studies confirmed its impact on tip percentages received by restaurant servers.

Customers who receive a piece of chocolate with the bill leave a bigger tip than customers who receive no candy, this study reported. Tips vary by how much candy is given and the manner in which the candy is presented to the customer. The study concluded that a theory of reciprocity is the key influencer.

Consumers value a brand with: openness, relevance, empathy, experience, and emotion, according to the customer quotient study. A brand’s performance on these measures predicts loyalty outcomes and is clearly correlated to profit (ROA) and revenue growth.

The results from both of these studies can be directly applied to support conversations to increase customer satisfaction and loyalty.

Here’s another example of how customer journey insights can yield moments of delight and increased customer loyalty.

Context creates moments of delight

Coffee aficionado Taylor West is looking to purchase a coffee roaster called the Rocket R58 by a company called Brewfictus. Brewfictus is the fictional online coffee equipment supplier that Kayako uses to explore customer scenarios and illustrate use cases.

She’s ready to check out, and almost completes the transaction before receiving an error message.

Taylor can’t seem to figure out what’s wrong here. She pokes around the Help Center and eventually contacts the support team.

The Brewfictus support team have all they need to understand the issue Taylor experienced before their first “hello.”

In most customer journeys, this context is missing. But Brewfictus can see her Help Center search history, and what she was looking for before she made contact with them. Stripe and Shopify integrations tell the agent that Taylor’s payment failed due to an incorrect CVV code.

One clean, simple unified customer service journey helped Taylor get exactly what she needed on the first attempt: effortless and personal support.

But, similar to the study of chocolates with the dinner bill boosting tips, by applying the laws of reciprocity, Brewfictus can reward Taylor for her repeat custom with Brewfictus and increase the likelihood of Taylor’s loyalty.

Notice in the customer service journey, the Brewfictus support team can see Taylor’s already been a customer for one year. A second agent pops in and leaves a private note in the journey to suggest an upgrade in Taylor’s Rocket R58 order for next day shipping.

As a customer, this small gesture of kindness goes a long way — both in immediate customer satisfaction metrics (NPS, CSAT) all the way through to lifetime customer value and improved retention rates.

The importance of customer journeys in delivering effective support

With the power of customer journeys on your team’s side, your ideal customer experience becomes a consistent and repeatable way to reduce customer effort, improve satisfaction rates, and delight your customers.

Effortless and memorable customer service doesn’t need to be difficult. Amazing customer service teams can transform into superheroes with just a bit of context.
Customer Experience Update 

Related News

Leveraging digital platforms for the greater good – beyond the 12-days of Christmas
15/12/2017 - 15:59
“Effective causal communications using the digital ecosystem can be powerful instruments for systemic change and brand longevity, not just in times of giving like the Festive Season”, says Deseré Orrill, Managing Director of HoneyKome and CEO of Ole! Media Group.

Digital signage video walls enhance adidas' brand experience at new flagship store
14/12/2017 - 09:00
Moving Tactics, South Africa’s leading digital signage solutions company, recently worked with adidas to install two video walls at their new flagship store in Sandton City Shopping Centre in South Africa.

How Asics offers a personalised experience to customers
07/12/2017 - 14:19
Footwear and athletic apparel retailer Asics has found a way to personalise the shopping experience for consumers by finding them products that fit perfectly in size and style.

How retail marketers can shine during the holiday shopping haze
06/12/2017 - 11:07
Consumers are constantly confronted across media channels with branded messages. The volume of information is overwhelming, leaving many to disregard those messages or even view them with outright disdain. For email marketers, in particular, message overload threatens to send their strategic marketing messages directly to spam.

Retailers, here's why you should give email marketing a second chance
05/12/2017 - 15:03
While not always receiving the attention it might deserve, email marketing's ability to reach your customers in a highly personalised manner and with an exceptional return on investment makes it a marketing tactic you should consider using more diligently.